Property Conservator

Property Conservator Job Description

Job Title: H3 Property Conservator Location: Remote, sometimes Utah Owners: Justin & Hanah as co-trustees of Hiker’s Haven Housing Trust Reports To: Admins of Hiker’s Haven Housing Trust Group

Job Summary

We are seeking a diligent, high-integrity Property Manager to oversee the operations of our residential properties and associated digital assets. The ideal candidate will be responsible for maintaining property value, ensuring tenant satisfaction, and managing financial performance. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple properties effectively.

Key Responsibilities

• Property Management: Oversee all aspects of assigned properties, including maintenance, tenant relations, and financial performance.
• Tenant Relations: Attract and retain tenants by advertising vacancies, conducting property viewings, and negotiating lease agreements. Address tenant inquiries and complaints promptly.
• Maintenance Coordination: Conduct annual (or quarterly if possible) property inspections and coordinate repairs and maintenance with contractors and vendors. Ensure properties meet safety and habitability standards.
• Financial Management: Prepare and manage annual budgets, collect rent, handle late payments, and manage operating expenses. Prepare financial reports and analyze property performance.
• Lease Administration: Negotiate and enforce lease agreements, initiate eviction proceedings when necessary, and coordinate tenant move-ins and move-outs.
• Vendor Management: Maintain relationships with contractors and service providers, obtain competitive bids for projects, and ensure compliance with insurance requirements.
• Compliance and Reporting: Ensure compliance with local, state, and federal regulations. Review, record, and manage invoices. Prepare comprehensive management reports, make proper records in markdown, and present findings to administrators.

Requirements

• Education: College diploma or equivalent; a degree in property management, business administration, or a related field is preferred.
• Experience: Proven experience as a property manager or administrative role.
• Skills: Strong organizational, communication, and negotiation skills. Proficiency in Obsidian, Signal, and other necessary software and systems.
• Personal Attributes: Ability to work independently and collaboratively, excellent problem-solving skills, and a human-service-oriented mindset.
• Agreements: Acceptance of Peacemakers’ Compact Y24-04, Utah IDR 24-03, CommonPaper MNDA, and scoped statement of work

Best Practices for Maintaining Property Integrity & Value

Maintaining property integrity is essential for ensuring the longevity and value of a property.

• Annual Inspections: Conduct thorough annual inspections, or quarterly when possible, to identify any potential issues early. This includes checking for structural problems, plumbing leaks, electrical issues, and other maintenance needs. Regular inspections help in preventing minor issues from escalating into costly repairs.
• Repairs and Maintenance: Address repair needs, budget our options, facilitate a project plan with tenants and contractors to repair, and implement measures to prevent further damage. This includes fixing leaky roofs, repairing damaged broken windows, and addressing any plumbing or electrical issues. Timely maintenance not only preserves the property but also ensures tenant satisfaction.
• Yard & Exterior Maintenance: Regularly supervise the landscaping and exterior repairs of the property, including the roof, siding, fences, and yard. This not only enhances curb appeal but also protects the property from weather-related damage.
• Waterproofing and Water Damage Prevention: Ensure that the property is well-protected against water damage. This includes waterproofing the exterior and addressing any leaks or drainage issues promptly. Water damage can lead to significant structural problems if not managed properly.
• HVAC System Maintenance: Regularly service heating, ventilation, and air conditioning systems to ensure they are operating efficiently. This helps in maintaining indoor comfort and prolongs the lifespan of the equipment.
• Use of Technology: Implement property management software to streamline maintenance requests, track repairs, and schedule regular inspections. Technology can help in maintaining organized records and ensuring that maintenance tasks are completed on time.

By following these best practices, property managers and owners can effectively maintain the integrity of their properties, ensuring they remain safe, functional, and valuable over time.